Best Small Office Voip Phone System – Are you looking for the best VoIP for small business? A VoIP or Voice over Internet Protocol is a cost effective solution for small businesses. And unlike traditional phone solutions, an internet business phone system comes with a number of useful features at no extra cost.
In this article, we will compare the best business phone services (VoIP) and Internet phone systems to help you choose the one that best suits your business needs.
Best Small Office Voip Phone System
Before we jump in, let’s take a look at what a VoIP solution is and the benefits of using it for your business.
Are Voip Phone Systems The Best Choice For Small Businesses?
VoIP (Voice over Internet Protocol) technology allows you to make or receive calls over the Internet, instead of traditional phone lines. VoIP, also known as Internet Phone System, converts the sound of your voice into a digital signal that can be sent over the Internet like any other data.
Many small businesses, entrepreneurs, and startups use VoIP services for their business because they usually come with additional features and can cost less than a traditional business phone service.
Internet business phone systems are the best business phones because they offer features that go beyond calling. These services may come with features such as caller ID, call forwarding, call handling, voicemail, call waiting, conferencing, video calling, and more. And you don’t have to pay anything for these features, unlike the traditional phone system.
But VoIP technology is not perfect – let’s look at some pros and cons before choosing a service.
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VoIP is not the best business phone system for everyone – but some possible pitfalls to consider:
Keeping the above pros and cons in mind, let’s take a look at the best VoIP services for small business phone systems.
Nextiva is one of the best and most reliable business VoIP services on the market. And you don’t need an annual contract to use the services.
They offer many powerful features such as unlimited calling, auto attendant, unlimited internet faxing, advanced call management, and more. You will also get a toll free number with all plans.
The Best Phone Solutions For Small Business
It also comes with some automation features. For example, you can set an action to take place at a specific time or receive automatic notifications when a new sale is made.
Nextiva’s support team is excellent and helpful. You can always contact them if there is a problem.
Does your business need an on-site office phone system that works with existing handsets? Contact centers and large enterprises often use Nextiva to transition their Avaya private branch exchanges (PBX systems) to a SIP trunking cloud phone system.
In general, Nextiva is suitable for startups, small businesses, and even mid-level businesses. We can also vouch for them by using their business phone service for our own business.
What Is The Best Business Phone System For Small Businesses
Overall, we think Nextiva is the best business phone service provider on the market, which is why we use them for our business.
RingCentral is a powerful yet easy-to-use VoIP service provider. Whether you are planning to start your business or run a large business, you can use reliable, secure and hassle-free internet phone services.
You can easily set up and activate the services in minutes. And you can always contact team members for help as they provide quality customer service.
RingCentral comes with useful features including call monitoring, call forwarding, call routing, automatic call recording, call log, video conferencing, and screen sharing.
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You can also integrate it with third-party applications and services such as Dropbox, Google Drive, Zapier, Salesforce, Office 365, etc.
Like Nextiva, we can recommend you use RingCentral for your business. The only concern is that the prices are higher. However, you can use the annual plans to reduce your expenses. They also offer a cloud PBX.
Price: Starting at $19.99 per month depending on the number of users. You can also pay annually and save up to 33%. You get unlimited calls to the US and Canada, but international minutes and toll-free numbers vary by plan.
Ooma Office Phone is a popular small business VOIP phone provider that offers affordable toll-free 1-800 phone numbers. When you sign up, a toll-free phone number is preselected for you, but you always have the option to choose a new one. This is great because you can add a free number to any of the plans.
How To Choose A Small Business Voip Phone Service
It is highly appreciated due to its ease of use. In addition, you can find interesting features with Ooma, such as music waiting for call queues, virtual receptionist, extension number, mobile phone application, and more.
Price: Ooma offers plans starting at $19.95/month. The Office Pro plan costs $24.95 per month and includes additional features such as video conferencing, call recording, and more.
Phone.com is one of the most affordable VoIP services for small businesses and one of the best VoIP phone services. It offers different features like call forwarding, call waiting service, caller ID, voicemail, text messaging, etc.
You’ll also get at least one local or toll-free number with all plans. This is very useful for your business because customers can contact you without listening to them.
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Do you want to know more about demographics, social profiles, etc. of your customers? You can easily do this by looking at caller analytics.
Phone.com is a profitable service with plans starting at $11.99 per month. However, there is a limit of 300 minutes and 3000 SMS with the basic plans. You must upgrade to a higher plan to increase this limit.
Grasshopper is one of the best VoIP phone services and virtual phone systems on the market. And you can use their services if you are an established small business owner or just starting out.
It comes with the most essential calling features like incoming call control, call forwarding, personalized greetings, concurrent call management, VoIP calls and voicemail with all the plans.
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To make outgoing calls, you can use the mobile or desktop applications. And there are no restrictions on the number of minutes you can use, unlike Phone.com.
GoToConnect, formerly Jive, is a popular business VoIP provider for small businesses. They offer unlimited calling, unlimited extensions, and a toll-free or local business phone number.
Business phone services come with over 100 powerful features including conference calling, voicemail transcription, international calling, team messaging, auto attendant, call forwarding, audio conferencing, call analytics, music on hold, unlimited call queues , etc.
Since GoToConnect is one of the major brands in the GoTo family, they also have seamless integration with their webinar software, GoToWebinar, as well as hundreds of other integrations including G Suite, Microsoft Outlook, Salesforce, and more.
Voip Phone System For Small Business
Vonage is an unusual VoIP service for small businesses. You just need a high speed internet connection to start using the services.
It offers unlimited calling and texting services in the US and Canada. Additionally, you can easily connect your business phone number to your mobile device using the Android or iOS apps. There is also a Microsoft Teams integration.
Vonage also comes with over 40 standard VoIP features including call screening, do not disturb, caller ID, call forwarding, voicemail to email, call blocking and file sharing. They even have a call center.
However, you should note that the basic plans come with limited features. That’s why you have to upgrade to a higher plan to benefit from all the advanced features of the phone.
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CallHippo is another great virtual phone system on our list. It comes with standard features like call waiting, contact management, welcome message, call reminder, etc.
It comes with a free plan with limited features and is suitable for entrepreneurs and startups. However, you can always upgrade to higher plans to use premium features.
You can also integrate CallHippo with different services such as Pipedrive, Slack, Zoho CRM, Hubspot, Zapier, and Zendesk to enhance its functionality with a CRM integration or other web applications.
After comparing the above services, we can conclude that Nextiva is the best VoIP phone service for small businesses and startups. They offer amazing features that are useful for most businesses.
Best Virtual Phone System For Small Business In 2022
RingCentral is another internet phone system that we can highly recommend. However, Nextiva has a slight advantage over RingCentral, thanks to its cheaper pricing plan.
Not quite ready to get VoIP for your small business yet? Before we wrap up, let’s look at some of the frequently asked questions about VoIP for small businesses.
VoIP is a great option for small businesses because, unlike traditional business phone systems, you don’t need to set up complicated equipment or have IT staff to manage it. This makes it much more accessible to businesses on a budget.
To set up a VoIP business phone service, all you need is a reliable internet connection with good bandwidth.
Hard Phone Or Soft Phone?
If you need features like video conferencing or SMS messaging, you need to make sure that the provider you choose supports these options. It’s also important to consider whether you can afford the provider you want to use.
And finally, you will want to make sure that your calls will actually go through and that you will not miss calls from clients or customers. Checking third-party reviews for the VoIP provider you’re considering is a smart move.
Typically, VoIP plans start at around $20 per month
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