Integrated Project Management Pdf – No two projects are the same in terms of deliverables, budget and timescale. To ensure that all projects meet requirements and goals, many companies use project integration management as a standard procedure.
Project integration management involves coordinating all the elements of the project, from task allocation to resource management and communication with stakeholders. By taking a holistic approach to managing projects and their interdependencies, you can deliver projects while keeping the big picture in mind.
Integrated Project Management Pdf
To be successful in integrated project management, read on to learn more about this practice in detail, including key steps and required skills.
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Project integration management involves coordinating all project elements, including tasks, resources, stakeholders, and deliverables. The purpose of project integration management is to ensure that processes run efficiently and achieve prescribed goals.
You need project integration management when there is interaction between different processes and teams. When projects have competing goals or scheduling conflicts, project integration management helps you make compromises on costs or deadlines that will allow your team to complete the project and meet stakeholder expectations.
Here is an example of project integration management: Suppose the marketing team needs data from the sales team to create a report for stakeholders. Project integration management is used to ensure that data from the sales team is transferred appropriately to the marketing team and that performance is up to par.
As one of the key knowledge areas in PMI’s PMBOK® Guide (Project Management Book of Knowledge), mastering this practice enables project managers to improve their processes.
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Project integration management offers a holistic approach to project planning and execution. The practice includes seven processes to effectively coordinate project activities. Let’s break them down.
Projects usually begin with the creation of a project brief, a short document that provides an overview of the project and identifies the project manager and key stakeholders.
A project order is essentially a basis for you to be able to plan your project further. It also helps you gain stakeholder buy-in, allowing you to move quickly and independently within the scope of the project.
The next step involves developing a more detailed project plan that includes a project scope statement, deliverables, timeline, milestones and metrics to evaluate success.
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The project plan is used to direct the execution of the project so that the overall requirements and goals are met.
To help you with this process, you can use a project planning template as a starting point for creating your plan.
The next step is project implementation, where the project manager deals with the day-to-day work that needs to be done, such as:
This step ensures that the tasks are carried out effectively in accordance with the project plan and scope statement.
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Project knowledge management refers to the process of using existing knowledge or gaining additional knowledge to achieve project goals. This step ensures that the team members have all the information they need to carry out the required work.
Any knowledge or expertise gained in this step contributes to the company’s overall knowledge that is useful for future strategic efforts.
As the processes in project integration management are interconnected, they should be followed closely to ensure that everything is in accordance with the project management plan.
The purpose of this step is to keep the project on track. Any deviations from the project plan must be identified and corrected.
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A common technique for measuring performance is to conduct an earned value analysis to assess the current status of the project’s budget and schedule. When project changes need to be made and approved, project documents such as the work performance report may need to be updated.
Project changes can sometimes be stressful if not managed properly, but with a change management process in place, it doesn’t have to be.
For this reason, change requests must be evaluated to ensure they do not go out of scope or approach scope creep, which refers to the increase in requirements during the project’s life cycle. Some companies even have a dedicated change management board to review change requests related to things like budget, schedules and resources.
An example of a project change is when the customer requests additional assets. In this case, you need to assess the extent of the impact on the project.
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Use a change management log to document all change requests, including those approved, associated costs and resources, and their impact on the project schedule. The seamless integration of change requests into ongoing project activities is critical to overall project success.
Read: What is Change Management? 6 steps to building a successful change management process7. Complete the project
After all project work has been completed and the deliverables have been sent and approved by the client, it is time to close the project.
The completion of the project provides a direction for future efforts and provides insight into how the project integration management system can be improved.
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Project integration management requires a combination of technical and managerial skills. Here are some tips to help you get started with project integration management.
Projects have many moving parts that need to be kept track of, and a project manager plays an important role in conflict resolution. A project manager monitors:
Project managers need to have a thorough understanding of how each factor affects each other and the overall impact they have on the project. Specifically, integrated project management includes a process, phase, and outcome that the project manager keeps track of.
For example, when a project changes scope, you risk resource shortages, budget overruns, and delays. Project integration management allows you to reorganize teams and reallocate resources as needed to minimize project and business impact.
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Project integration management can be particularly useful when you need to manage cross-functional teams and organize their project dependencies.
If you haven’t already, implementing time tracking software could be beneficial, not only for billing purposes but also for future project planning. While team calendars provide a high-level view of how time is allocated, tracking the number of hours spent on tasks gives you more accurate metrics.
Having this data on hand is useful for planning future projects, as it allows you to make more accurate estimates when planning specific tasks.
A good project team can make all the difference in project performance. Your job is to create a balanced project team and assign tasks that match the skills and expertise of the team members. Make sure everyone has the resources they need and coordinate communication between the teams involved.
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Creating project plans and materials can be time-consuming, especially considering how many are needed for a single project. Instead of creating them from scratch, use project templates, either from previous projects or pre-made ones.
For example, project plan templates or meeting agenda templates can be adapted for different purposes. Templates give you a foundation that you can modify and adapt to suit your needs.
To avoid misunderstandings or lack of communication between teams, use a communication plan to determine which channels teams should use to share information, resources, and project status updates. This way teams can communicate directly with each other and you don’t have to act as an intermediary.
For example, with team communication tools, you can create a central hub for projects that enables real-time communication and feedback. Team communication tools can also complement the tools you already use, as they integrate with popular remote working tools like Google Drive and Slack.
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Projects are often dynamic and complex, involving multiple teams and organizational processes. Project integration management is needed to ensure that all elements work coherently towards the end goal. Here are some of the benefits of this practice.
Project integration management is like an instruction manual that you can use to steer the project in the right direction and ensure that all processes are aligned. As the project moves from phase to phase, he ensures that the deliverables and documents are in order so that the next phase runs smoothly.
With project integration management, all stakeholders and team members have a clear understanding of their roles and responsibilities. By carefully monitoring the project, you can answer questions from teams or stakeholders when there is confusion or problems.
Project integration management keeps projects on track to meet deadlines and budgets. It also keeps the project consistent with the project management plan to achieve the promised results or returns. Project integration management helps you resolve conflicts or changes while minimizing the impact on the overall project.
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Integrated project management ensures that those involved are kept up to date with the progress of the project. It allows you to create a system for communicating with stakeholders about changes to projects, whether they have been approved or not. It also emphasizes the importance of holding a final meeting after the project is over for closure.
Each step in project integration management has defined purposes and outcomes. By going through all the steps, you will gain a deeper insight into the best practice for each project phase. Creating thorough project documentation also allows you to clearly communicate the rationale behind the plans.
Project integration management brings all your project processes and tasks together. With project management software you have a central source of information for planning and organizing projects from start to finish.
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